Privacy Policy Agreement

Date Modified

Last Modified: January 5, 2021

General Statement

At Shadow Wood Country Club, Inc. (hereinafter “Shadow Wood Country Club”, “Shadow Wood”, “SWCC”, “we”, “our”, or "us”), we strive to provide a high-quality Club experience for all our members and guests. This is achieved by creating a friendly environment, embracing feedback from our members, keeping our facilities and offerings relevant and fresh, caring for our staff, and being a good neighbor for our community. The mission of Shadow Wood Country Club is to enrich the lives of its members by providing exceptional golf, sports, and social activities that foster friendship and fellowship within a private, safe and secure, member-owned setting in a fiscally responsible manner.

Shadow Wood Country Club collects certain personal information about our members, guest, and employees to facilitate our relationship. We know how much you value your privacy. We at Shadow Wood Country Club are committed to keeping your information secure. Therefore, we provide this Privacy Notice to outline the information Shadow Wood Country Club will collect and how that information will be used. Additional policies and procedures described in our Terms of Use and License Agreements should be reviewed. When visiting the website we operate,, you agree to the collection and use of information in relation with this policy. The Personal Information that we collect are used for providing and improving the website. We will not use or share your information with anyone except as described in this Privacy Notice.

Privacy Principles

  • Shadow Wood Country Club is committed to protecting the privacy of our members’, guests’, and employees’ personal information.
  • Shadow Wood Country Club makes every effort to protect all personal information, such as name, address, ID information, that we obtain.
  • Shadow Wood Country Club maintains physical, technological, and administrative safeguards to protect personal information.
  • Shadow Wood Country Club permits only authorized employees and contractors, including but not limited to consultants, to have access to some or all personal information of our customers as needed.
  • Shadow Wood Country Club will not sell or rent this information to anyone.
  • Shadow Wood Country Club will use your information to respond to you, regarding the reason you contacted us. Unless you ask us not to, we may also contact you in the future to tell you about club news and events, club closures, and/or any relevant club happenings.

Collection of your Personal Information

We collect data from you and other sources about the products and services you receive from us or our associates and may include the following, but not limited to:

  • Name
  • Addresses (Florida and out-of-state, if applicable)
  • Telephone Numbers
  • Email Address
  • Credit Information
  • Date of Birth
  • Marital Status
  • Family Members
  • Member Number
  • Member Type
  • Club Spending/Account History
  • Golf Handicap

Use of your Personal Information

We use the information about you for marketing our products to you, supporting products you purchase and use for club purposes, and providing continuing and administrative services.

Shadow Wood Country Club recognizes the significance of protecting the privacy of children under the age of 13. Any information collected for children of members, guests, or employees is provided directly from a parent or legal guardian. Any other information is not knowingly collected by Shadow Wood Country Club. If a child under the age of 13 provides personal information without the consent of a parent or legal guardian, the parent or guardian can call Shadow Wood Country Club at 239-992-6000.

Sharing of Information

Shadow Wood Country Club may share personal information with our subsidiaries and other third parties as we deem appropriate. Doing so allows us to efficiently conduct our business. Information may be shared with or obtained by third-party service providers who provide us with services such as ADP, Billtrust, Chelsea Reservations, Constant Contact, Interlink Consulting, Northstar Technologies, USGA/GHIN, etc. We believe these providers exercise reasonable care to protect your personal information and all third-party contracts restrict the use of your personal information to the purposes for which it was provided to them.

Your personal information may also be disclosed, if necessary, as required by law or regulation, to comply with legal, regulatory or administrative requirements of any governmental authorities, to comply with a court order, subpoena, search warrant or other valid legal process, in connection with any legal action, claim or dispute and for the protection of persons or property.

Data Retention and Disposal

Shadow Wood Country Club keeps employee and customer information for as long as is necessary for business purposes, or as legally required by appropriate state, federal and regulatory bodies. Past that period, records, both physical and electronic, are destroyed.

Log Data

We want to inform you that whenever you visit our website, we collect information that your browser sends to us that is called Log Data. This Log Data may include information such as your computer's Internet Protocol (“IP”) address, browser version, pages of our website that you visit, the time and date of your visit, the time spent on those pages, and other statistics.

Cookies and Beacons

Cookies are information placed on your computer to identify you when you return to our site, help you to login and navigate our site. Our site uses cookies as first or third-party entries to monitor entry to and exit from our site and to control traffic, usability and display of pages. We also use cookies for administrative purposes.

Links to Third-Party Website

This Site contains links to third party sites. These links are provided for convenience purposes and are not under the control of the Shadow Wood Country Club. The Site does not make any representations and warranties, express or implied, regarding the content of any of these linked sites. We strongly suggest you review such third-party’s privacy policies before providing any data to them.

Pixel Tags

Shadow Wood Country Club and its third-party service providers use pixel tags. Pixel tags are not visible to the user of the website and consist of a few lines of computer coding delivered with the Web page. Pixel tags are not used to collect any personally identifiable information about you apart from what you voluntarily provide us in your dealings with Shadow Wood Country Club. This website uses pixel tags to: (a) Track customer response to advertisements and website content; (b) Determine your ability to receive HTML-based email messages.

Google Analytics

Our Site uses Google Analytics (and in the future may use other similar sites or services), a web analytics service provided by Google, Inc. (“Google”), to better assist us in understanding how the website is used. Google Analytics will place cookies on your computer that will generate information that we select about your use of the Site, including your computer’s IP address. That information will be transmitted to and stored by Google. The information will be used for the purpose of evaluating consumer use of the Site, compiling reports on Site activity for our use, and providing other services relating to Site activity and usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. You may refuse the use of cookies by selecting the appropriate settings on your browser. Please note that by doing so, you may not be able to use the full functionality of the Site. The use of cookies by Google Analytics is covered by Google’s privacy policy.

Data Security

We use security safeguards to protect personal information from unauthorized access. We have policies and procedures in place to set forth physical, administrative and technological safeguards around data security. We train our employees in these policies and procedures. Remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.


We reserve the right to modify or change this Privacy Notice at any time. Any such change, update, or modification will be effective immediately upon release, and reflected with the updated Date Modified. If we make any changes to our Notice, we will post the updated Notice, provided on an updated homepage link, and may post other places we deem appropriate. You can view the current Privacy Notice online at

How to Access, Update and Correct Personal Information

Shadow Wood Country Club offers transparency in the personal information that we collect and maintain. Members, guests, and employees can contact us at any time to review, update and/or correct any personal information that Shadow Wood Country Club may have. You may contact us by email at [email protected] or by telephone at 239-992-6000 or write to us at Shadow Wood Country Club, 22801 Oakwilde Blvd., Estero, FL 34135